Department of Justice/Community Oriented Policing Services

TITLE: COPS Management System

ACRONYM: CMS

ORIGINATOR:

Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Justice Management Division
Minor Organization Subdivision: Community Oriented Policing Services
Name of Unit:
Street Address: 1100 Vermont Ave., N.W., Room 600
City: Washington, D.C.
State:
Zip Code: 20530
Country: United States
Hours of Service: 9:00am - 5:30pm
Telephone: 202.616.2888
FAX: 202.616.2914
E-Mail Address:

ABSTRACT: The Cops Management System (CMS) is a database designed to utilize a client server architecture and a relational database management system to eliminate duplicate data entry, eliminate stored data redundancy, and to provide an integrated data set from which to extract reports and query information.

PURPOSE: To manage the approval and administration of grant requests and to provide effective management reporting. The Cops Management System (CMS) supports the COPS Office’s business process for grant application review, award, and monitoring.

ACCESS CONSTRAINTS: CMS is protected from unauthorized access through appropriate administrative and technical safeguards. These safeguards include restricting access on a "user by user" basis, using physical and network security policies.

USER CONSTRAINTS: Users of CMS are restricted only to those privileges necessary to perform their assigned tasks. The restrictions are Read-Write, Read, or no access.

AGENCY PROGRAM: The COPS Office provides competitive grants to states and localities in an effort to put 100,000 law enforcement officers on the street. Grants may be used to hire new officers or to rehire officers that have been laid off due to budgetary reductions. Under the COPS MORE program, grants are also available to procure equipment, technology or support systems, or to pay officer overtime, so long as the applicant can demonstrate that expenditures for such purposes will result in an increase in the number of Officers deployed to community oriented policing. Funds are also available to support technical assistance, training, and evaluation of community policing programs and projects.

In addition to monitoring each COPS funded program, project or activity, the COPS Office is responsible for tracking the status of police officers hired and re-deployed as a result of grants awarded to jurisdictions nationwide. As such, the COPS Office must maintain an accurate estimate of the number of officers who have been hired, are on the street, or are in training as a result of grant funds.

SOURCES OF DATA: Data contained in CMS is the result of previously consolidated databases, data entered from grant applications, and forms. Data is also acquired via phone conversations.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different from originator):

Department/Agency Name:
Major Organization Subdivision:
Minor Organization Subdivision:
Name of Unit:
Street Address:
City:
State:
Zip Code:
Country:
Hours of Service:
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ORDER PROCESS: A request for access to a record from the system will be made in writing with the envelope and the letter clearly marked "Privacy Access Request". Include in the request your full name, complete address, date of birth, place, notarized signature, and other identifying data you may wish to furnish to assist in making a proper search of our records. The requester will also provide a return address for transmitting the information. Requests for access to information must be addressed to the Office of Community Oriented Policing Services, Legal Division, 1100 Vermont Ave. N.W, Washington D.C. 20530

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from originator):

Department/Agency Name: Department of Justice
Major Organization Subdivision: Justice Management Division
Minor Organization Subdivision: Office of Community Oriented Policing Services
Name of Unit: Legal Division
Street Address: 1100 Vermont Ave.
City: Washington, D.C.
State:
Zip Code: 20530
Country: United States
Hours of Service: 9:00am - 5:00pm
Telephone: 202.616.2888
FAX: 202.616.2914
E-Mail Address:

DATE OF LAST MODIFICATION: 12/98