U.S. Department of Justice 
Office of Community Oriented Policing Services 

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www.cops.usdoj.gov

Fact Sheet 

Redeployment Tracking Plan Q & A 

Q What is a tracking plan? 

A A tracking plan is a tool that agencies should use 
to ascertain the number of hours saved by 
implementing technology or hiring civilians with 
MORE grant funding. There are many acceptable 
means of tracking redeployment and agencies 
should choose the method that best fits their 
needs. Acceptable methods of tracking 
redeployment include: 

• Work Study Plans 
• Studies Using Sampling Techniques 
• Direct Tracking Hours 
• Approved Estimation Techniques 

Q What should my tracking plan contain?A Agency tracking plans must: 

• State how time is being saved. 
• Explain the method used to track time savings. 
• State the hours necessary to complete the 
  activity before and after the implementation of 
  technology or civilian hiring. 
• Summarize the time saved to date 
  (if operational). 
• Describe enhanced or increased community 
  policing activities. 

Q Do I need to track the hours saved compared to 
time spent on community policing activities? 

A Agencies must show that time saved as a result of 
their MORE grants has increased the time spent 
on community policing activities. It is not 
necessary to link each hour saved to community 
policing activities. Acceptable forms of 
documentation to demonstrate enhanced 
community policing activities as a result of the 
time savings include: 

• daily/weekly/monthly officer log sheets, 
• analysis of reports (i.e., Code 30 = community 
  policing activities), and 
• evidence of increased bike/foot patrols. 

Q What if my agency’s grant has been operational 
for a period of time but it does not have a 
redeployment tracking plan in place? 

A All agencies are required to track redeployment as 
a condition of the grant award. An agency that is 
not tracking redeployment must put a tracking 
plan in place as soon as possible. If you have 
questions about how to track redeployment, do not 
hesitate to contact your COPS Grant Program 
Specialist at 800.421.6770. 

Q What if I cannot determine time saved as a 
result of the MORE grant because I do not know 
how much time the activity required before the 
grant was implemented? 

A Grantees that have been operational for a period of 
time without a tracking plan should use the figures 
given in their original MORE applications as the 
baselines from which to track subsequent 
redeployments. 

Q What parts of my agency’s plan must be 
submited to the COPS Office for approval? 

A Upon request, each agency must provide a 
summary of its tracking plan to the COPS Office 
for approval. However, agencies should keep all 
tracking documentation on file, because it may be 
requested during a monitoring site visit or audit. 

Updated: December 16, 2002 
e10021766