U.S. Department of Justice 
Office of Community Oriented Policing Services 

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Fact Sheet 

COPS MORE: Extensions

Glossary of Terms: 

COPS MORE 95 – Funded Overtime, Civilians, and 
Equipment/Technology 

COPS MORE 96 – Funded Civilians and 
Equipment/Technology 

COPS MORE 98 – Funded Civilians and 
Equipment/Technology 

COPS MORE 2000 – Funded Civilians 

COPS MORE 2001 – Funded Equipment/Technology 

COPS MORE 2002 – Funded Equipment/Technology 

Extensions 

Extensions provide additional time, but no additional funds, 
on the original one-year grant. Grantees should request an 
extension if, for example, equipment/technology has not 
been purchased by the end of the one-year grant period and 
additional time is needed to draw down on funds. 

Extensions for COPS MORE '95, MORE '96, 
and MORE '98 

If you request an extension that will extend the life of a 
grant for over four years from the original project start date, 
you must submit a detailed explanation for the request. This 
should include: 

• The new end-date requested. 
• Why additional time is needed, such as 
a description of project delays or setbacks.

• Any parts of the project already implemented: Has 
any equipment been purchased? Have any civilians 
been hired at any point throughout the grant? 
• If you are requesting an extension on civilian 
personnel, please provide dates of hire, attrition, and 
termination. 
• An implementation timeline that must include 
significant milestones of the project, such as strategic 
planning for the project, developing an RFP, 
competitive bidding, selection of the vendor, 
procurement of equipment, installation of equipment, 
testing of technology, training of personnel, 
declaration of fully operational status, and 
implementation of a redeployment tracking plan. 
Please provide the dates when milestones were 
achieved and reasonably project when future 
achievements are likely to occur. 


Status of MORE '95, '96, and '98 
Renewals and Extensions 

• MORE 95, MORE 96, and MORE 98 grantees are 
no longer eligible to receive renewals. They may, 
however, request an extension on their grant by 
providing additional information to their Grant 
Program Specialist. 
• All extension requests should be submitted in writing 
to a Grant Program Specialist. 




Frequently Asked Questions: 

Q If agencies have not drawn down all of their MORE funds, 
is it possible to get an extension? 

A Yes. COPS sends Extension Request Worksheets to grantees 
as they approach the grant’s original expiration date. If 
additional time is still needed, agencies should submit a 
written request to their Grant Program Specialists. 

Q If an agency has grants awarded under more than one 
MORE program – MORE 96 and MORE 98, for 
example – does it need extensions or renewal requests 
for each? 

A Yes. Agencies must submit a separate request for each grant 
program. Each program is considered a one-year grant and 
is assigned a different grant number. In order to receive all 
funding for civilians, a renewal needs to be submitted for 
each grant. If one of the grants covers only 
equipment/technology and you need additional time, submit 
only an extension request. 

Q If an agency requested and received an extension of an 
equipment grant, and has since determined that it needs 
additional time, may it request a second extension? 

A Yes. Once agencies determine when their projects will end, 
they should submit letters detailing the status of the projects 
and identifying the new grant end-dates. COPS will respond 
with letters confirming the new dates. 

Contact COPS 

For more information, please contact the U.S. Department of 
Justice Response Center at 800.421.6770, or visit COPS 
Online at www.cops.usdoj.gov. 

Updated: December 30, 2002 
e10021768