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Financial Management

Financial Management Guide For Grantees

All COPS Grantees are required to submit quarterly Federal Financial Reports (FFRs) using a Standard Form 425 (SF-425). This report reflects the cumulative actual federal monies and un-liquidated obligations incurred, local matching contributions, and the unobligated balance of federal funds.

SF-425s for COPS Grants must be submitted every quarter and no later than 30 days after the last day of each reporting quarter, as detailed below:

When is the SF-425 report due?

Reporting Quarter

Date Due

January 1 – March 31

April 30

April 1 – June 30

July 30

July 1 – September 30

October 30

October 1 – December 31

January 30

Read more about Federal Financial Reports (SF-425)

Grant Payment Request System (GPRS)

GPRS is an upgraded web-based payment request system called the Grant Payment Request System (GPRS). GPRS allows COPS grantees to perform online draw down requests utilizing a secure OJP website: https://grants.ojp.usdoj.gov/gprs/welcome.

GPRS has many features that enhance the grantee's ability to manage awards. Some benefits of GPRS are:

Read more about Grant Payment Request System (GPRS)

See also GPRS Guide

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