Planning and Managing Security for Major Special Events: 
Training and Curricula

Module 6: Communications and Communications Technology

Tips for Radio Communications Protocol 

-	Lead agency should send a survey form to all assisting agencies 
requesting information on radios—models, frequencies, contact 
for technical problems, etc.

-	Check ("ping") all radios in the field the day of the event before 
activities begin to ensure that all radios are operational and 
personnel are on the proper frequencies.

-	Don't use "10 codes" on the radio—different agencies working 
the event have different definitions.

-	Create and disseminate clear and consistent radio identification 
codes for all assignments.  For example, use the agency name 
first (when multiple agencies are assisting), then a call number, 
e.g., "Alexandria 15."

-	Ensure that radio chargers are available in key locations in the 
field.

-	Brief personnel and distribute handouts on radio channels to use 
(e.g., channel 1 for outer perimeter, channel 2 for inner perimeter, 
channel 3 for emergencies, etc.) and protocols (limit chatter, 
assume anyone with a scanner can pick up your transmission, 
etc.).

-	Establish check-in system to ensure that all outside agencies 
bring in radios to lead agency to enter frequencies into 
communications network, if the technology is available.  This 
allows lead agency to check quality of radios 
 
  Developed by the Institute for Law and Justice.