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U.S. Department of Justice

Financial Management

As a COPS Office grantee, you are required to submit quarterly Federal Financial Reports using the Standard Form 425 (SF-425). The SF-425 reflects your total federal grant monies spent to date, and local matching contributions. Please review our Financial Toolkit for complete instructions on financial stewardship of your grant.

SF-425s must be submitted every quarter and no later than 30 days after the last day of each reporting quarter:

Reporting Quarter

Date Due

January 1 – March 31

April 30

April 1 – June 30

July 30

July 1 – September 30

October 30

October 1 – December 31

January 30

In order to submit the SF-425, you must log in to COPS Agency Online Portal (the “Account Access” tab) and select the SF-425 icon.

Grant Payment Request System (GPRS)

Grant Payment Request System (GPRS) is a web-based payment request system that allows COPS Office grantees to request their funds through the secure Office of Justice Programs (OJP) website: https://grants.ojp.usdoj.gov/gprs/welcome

Some helpful reminders:

For more information on the GPRS, please visit OJP's website.

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Grants & Funding > Managing COPS Grants > Administrative and Financial Maintenance of Your Grant