|Office of Community
Oriented Policing Services
U.S. Department of Justice
Answer There are several ways that agencies may learn about current funding opportunities from COPS:
Answer The COPS mailing address is:
U.S. Department of Justice
Office of Community Oriented Policing Services
145 N Street, NE
Washington, DC 20530
Note: The COPS Office continues to experience delays in receiving mail sent via the U.S. Postal Service. We encourage grantees to send time-sensitive documents using an overnight courier service (e.g., Federal Express or UPS).
Answer Agencies requiring additional time to expend their grant funds may request a no-cost extension. You can call the COPS Office Response Center at 800.421.6770 to speak with your Grant Program Specialist.
Answer The CFDA number and title of all
COPS grants is:
16.710 – Public Safety Partnerships and Community Policing Grants
Answer The COPS Office has developed the "Helpful Hints Guide for Completing the Federal Financial Report (SF-425)," which can be found on http://www.cops.usdoj.gov/RIC/ResourceDetail.aspx?RID=545 or by clicking on the hyperlink above. This guide offers a line by line description of the SF-425. This information can be found on the COPS Office website in the Grant Management Resources section.
Grantees may populate, view, submit and print their SF-425 reports through a secure Internet connection. This web-based system is similar to the previously used web-based system for SF-269A; however, the Grantee will be required to submit cumulative information on the SF-425. Please see the Helpful Hints Guide for more information.
If unable to complete the SF-425 online, Grantees may fax submissions to 202.514.2852. Also, with the new form, quarterly reports will be due within 30 days of calendar quarter end.
Answer Grantees are required to submit a Federal Financial Report (SF-425) every quarter following receipt and acceptance of the grant award. If a Grantee does not submit an SF-425 within 30 days of the quarter end, they are considered delinquent. Once a Grantee is delinquent, a hold will be placed on their account, and the Grantee will not be able to draw down the funds. In order to become compliant, and draw down funds, a Grantee must report for every delinquent quarter, up to the most current reporting period. In special cases, the Financial Officer will allow Grantees to submit one cumulative report for all missed quarters.
Answer Please contact the COPS Office Response Center at 800.421.6770 and a Technical Assistance Representative will assist in resolving the issue. To help in this process, please have a copy of the signed award document available when you call.
Answer To change your organization’s banking information you must submit a new ACH Vendor/Miscellaneous Payment Enrollment Form to the Office of the Comptroller Customer Service Center. A bank representative or the ACH Coordinator of the financial institution should sign the completed form. We recommend that you use a courier service (e.g., Federal Express or UPS) for tracking purposes to ensure delivery to the Customer Service Center at the following address:
Office of Justice Programs
Office of the Comptroller
Attn: Customer Service Center
810 7th Street, N.W.
5th Floor, Room 5120
Washington, DC 20001 (for overnight delivery)
Answer If you lose or forget your user ID and password, contact the COPS Office Response Center at 800.421.6770 or via email. Please provide the following information:
Question I want to get on the COPS Online site to draw down funds, submit my Federal Financial Report (SF-425), or apply for grants. The site; however, will not allow me access to those functions. What do I need to do?
Answer Three online modules are available at this point in the development of the COPS Online site:
Grantees can submit Federal Financial Reports (SF-425) online using the web-based 425 system.